Study & Stay Abroad Fair

Suppliers and order forms

All forms of exclusive suppliers of Place Bonaventure and suppliers recommanded by The Study & Stay Abroad Fair which you might need for your participation fair are grouped in this section. For specific questions or special request regarding the services and material offered, please communicate directly with the suppliers concerned.

Official suppliers Order forms for download
GES Global Experience Specialist
Official Show Decorator and furniture supplier
Tel.: 514-367-4848
www.gesexpo.ca | montreal@ges.com

Furniture and accessories
Labour booth installation/dismantling
Payment policy

GES Global Experience Specialists
Exclusive supplier of Place Bonaventure for exhibition services
Tel.: 514-367-4848
www.gesexpo.ca | montreal@ges.com
Material handling (loading dock)
Sign hanging
Transportation
Safety Tips
Place Bonaventure - Administration
800 De la Gauchetière Street West, suite 240
Montreal (Quebec) H5A 1K6
Tel.: 514-397-2222
www.placebonaventure.com | info@placebonaventure.com
Booth cleaning
Security in-booth
Access Plan (Loading Dock)

Les Réseaux Cyr
Exclusive supplier of Place Bonaventure for telecommunications
Tel.: 855-471-5792

Internet and telephone connection
Terms & Conditions

 

Les Soeurs Gourmandes (Bistro de la Place)
Exclusive caterer of Place Bonaventure
Tel.: 514-398-0777
www.bistrodelaplace.ca | info@bistrodelaplace.ca
Request for sample distribution
ConsultExpo
Tel.: 514-482-8886, poste 1 (John Santini, directeur des opérations)
johns@consultexpoinc.com

Customs and Transportation

Exhibitor Procedures Manual

The Exhibitor Procedures Manual is an essential reference tool containing all the technical and logistic topics related to your participation in the fair. You will surely find many answers to your questions, wheter concerning the delivery of your equipment, procedures of shipment, material handling, storage, etc. The Procedures Manual is provided to all registered exhibitors at the fair.

Badges

No form is required to receive the exhibitor badges (passes) given to exhibitors and their staff present at their booth during the Fair. A maximum of six badges are provided per standard 10 ft x 10 ft exhibit space. The badges are not personalized; they display the logo of The Study & Stay Abroad Fair and the mention "Exhibitor".

Distribution of badges

During the move-in day, exhibitors will be able to obtain their exhibitor badges at the Exhibitor Services Counter located in the West Exhibition Hall (Level 400), adjacent to the Promoter's Office, starting at 9:00 am.

During the opening days, exhibitors will be able to obtain their exhibitor badges at the Exhibitor Accreditation Counter located in the hallway (level 200) leading to the West Exhibition Hall (level 400) starting at 7:00 a.m. during the first day and starting at 8:30 a.m. on the second day.

Opening hours of the Exhibitor Accreditation Desk

Wednesday, October 16, 2019: 9:00 a.m. to 5:00 p.m. (day of assembly)
Thursday, October 17, 2019: from 7:00 a.m. to 6:00 p.m. (starting two hours before the opening of the Fair)
Friday, October 18, 2019: from 8:30 a.m. to 5:00 p.m. (starting 30 minutes before the opening of the Fair)

Official hotels

Hotel Le Dauphin Montreal Downtown
1025 de Bleury Street
Montreal (Quebec)
H2Z 1M7

Hotel Travelodge Montreal Centre
50 René-Lévesque West
Montreal (Québec)
H2Z 1A2

Shipping and brokerage services

The exhibition material can be shipped prepaid directly on the exhibition site at the following address:

Name of exhibitor
Booth number
a/s  (contact name)
The Study & Stay Abroad Fair
Place Bonaventure
Exhibition Hall West
Loading dock
St-Jacques Street, corner of Monfort
Montreal, Quebec, Canada H5A 1K6

NOTE: No delivery will be accepted before the set-up day, that is to say Wednesday, October 16, 2019, from 7 a.m.

Official carrier for exhibitors outside Quebec and abroad

ConsultExpo
Bokerage and freit services for international exhibitors

Direct line: 514-482-8886, ext. 1
E-mail: johns@consultexpoinc.com

IMPORTANT: Before sending any material through ConsultExpo, please contact them to make previous arrangements.

Set-up and dismantling

Set-up

A set-up day is allocated for the installation of the stands of exhibitors of The Study & Stay Abroad Fair, normally the day before the fair opens. During this period, the person responsible for coordinating the logistic and his team will be on hand to assist you and answer your questions.

Set-up procedures are sent to exhibitors via e-mail a few weeks before the event.

Dismantling

No dismantling will be allowed before the closing time of the last day of the fair.

The exit of goods for The Study & Stay Abroad Fair starts after the closing of the fair. You or your carrier will have access to the loading dock only when all your material will be brought there.

Detailed dismantling procedures will be distributed to exhibitors during the fair and the logistics team will be on hand to assist exhibitors during this operation.

Exhibitor must vacate the premises leased and the building of any goods and equipment or other objects belonging to him later that same day before midnight. Failure to observe this rule, the exhibitor must pay all expenses that may be incurred to vacate the premises leased and the building, property or goods of the exhibitor, as well as any storage costs.

Loading dock access plan

Click on the loading dock access plan of Place Bonaventure for an enlarge and printable version of the map.

Checklist

We strongly recommand exhibitors to see the checklist below to ensure their place at the fair, to make sure of the good course of their preparation and to get the best costs from the suppliers. The important dates to remember are grouped in this checklist.

Deadlines Suppliers and activities concerned
September 27, 2019 To get the discounted price to order a sign installation or banner hanging from the supplier GES - Montreal Division.
September 27, 2019 To get the discounted price for ordering goods handling services on the loading dock from the supplier GES - Montreal Division.
September 30, 2019 To get the discounted price for ordering additional furniture or accessories from the show decorator GES - Quebec Division.
September 30, 2019 To get the discounted price for ordering and electrical outlet from the supplier GES - Montreal Division.
October 1, 2019 To get the discounted price for ordering an Internet connection or a telephone line from Les Réseaux Cyr, the exclusive supplier of Place Bonaventure.
October 4, 2019 Deadline to register as an exhibitor with the guarantee that your name will be published in the exhibitors' list part of the Show Guide inserted in Le Journal de Montréal.
October 4, 2019 To reserve your ad space in the special insert produced in partnership with Le Journal de Montréal, which reaches more than 1,6 million readers. This special insert also serves as the official Show Guide of the Fair and is distributed to visitors.
October 16, 2019 Last minute deadline to register as an exhibitor depending on space availability.

Delivery and removal during the fair

To bring in material

During the fair, the delivery to your booth of small boxes or parcels - if it is done manually - is allowed each day 30 minutes before the opening of the doors. For safety issues, no transportation of merchandise is permitted in the exhibit hall during the opening hours of the fair.

To take out material

It is permitted to take out material during the show, provided that this is done manually and at off-peak hours.

Rules & regulations

Exhibitors must comply with the rules and regulations of Place Bonaventure, in addition to those specified in the registration form of The Study & Stay Abroad Fair. We invite you to read them very carefully to avoid any misunderstanding.

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